SharePoint 2016 Power User Track – Online Class

Date/Time
Date(s) - 04/24/2017 - 04/27/2017
8:00 am - 4:00 pm - Central timezone unless otherwise noted.

Location
Reston, VA


Duration: 4 days – Online and In Person

Overview

This course delivers the complete site owner story from start to finish in an engaging and practical way to ensure you have the confidence to plan and create new sites or manage your existing sites. Your goal is to learn how to make SharePoint relevant to your team by using a sites functionality to help you share information and collaborate with your colleagues. During the class you will also learn best practices and ‘what not to do’ as you watch live, interactive demonstrations and put theory into practise with hands on exercises.

Module List

Module 1 An Introduction to SharePoint 2016
Module 2 Creating Sites
Module 3 Creating and Managing Web Pages
Module 4 Defining Business Information and Retention
Module 5 Adding and Configuring Apps
Module 6 Building Processes with Workflow
Module 7 Customising Security
Module 8 Communicating with Social Tools
Module 9 Working with Search
Module 10 Building Business Scenarios

 

Module 1: An Introduction to SharePoint 2016

Let’s get started with SharePoint 2016 by letting you know about its fantastic selection of features. We will demonstrate popular uses of SharePoint 2016 to manage and share content, create engaging web page, automate business processes and make good business decisions with Business intelligence.
We will also discuss who will be the typical users in our sites and the role of the site collection administrator. Site Owners are trusted with functionality that in other business systems would normally only be available to developers. As a new Site Owner we’re sure that you will be amazed with the potential that SharePoint 2016 has to offer an end user.

Topics Covered

An Overview of SharePoint 2016 SharePoint Versions
Central Repository for Information Roles in SharePoint
Web Content Management Site Visitors
Team Collaboration Site Members
Search Site Owners
Social Computing Site Collection Administrator
Workflows Farm Administrator
Business Intelligence Security Trimming

 

Module 2: Creating Sites

Whether you are managing existing sites or you have not yet started, we will complement your current situation by discussing site hierarchy and planning your SharePoint sites.
As a site owner you will be presented with a selection of site templates. You will use a variety of popular site templates to develop an enhanced understanding of each sites function and appropriate use. Once your site is ready, we will then change the look and feel of your site. You can even try applying your business brand to your test site. We will also build our navigation bar, a simple but powerful way to help users move between websites.

Topics Covered

An Introduction to Site Topology Navigating SharePoint Sites
When to Create a Site and Where? Applying Custom Themes to a Site
How to Create a New Site Building the Site Navigation Bar
Site Templates Deleting Sites
       Team Sites Recovering Deleted Sites
       Project Sites
       Blog Sites
       Community Sites
       Publishing Sites

 

Module 3: Creating and Managing Web Pages

SharePoint boasts a rich selection of ways to build web pages. You will learn how to update the home page of your SharePoint site with text, links, images, videos and web parts. We will also show you best practices when creating multiple pages and linking them together. In most site templates, creating and managing web pages is a simple, fast and rewarding way to present essential information and apps.
SharePoint can also be used as an Intranet for internal news and information as well as a public facing website. Due to the high visibility of these web sites, it is common to place more control over the release of new web pages or updates to existing pages. For this reason, SharePoint has Publishing Sites.

Topics Covered

Introducing Wiki Pages Introducing the Publishing Site
Adding Wiki Pages Create and Edit Publishing Pages
Adding Rich Content to Wiki Pages Using Page Layouts
Promoted Links Web Page Metadata
Adding and Modifying Web Parts Site Collection Images
Deleting Wiki Pages Renditions
Reusable Content
Web Page Approval
Scheduling Pages

 

Module 4: Defining Business Information & Retention

Traditionally teams make use of file templates or manual processes to ensure information is collected and retained correctly. In this module we will help your team establish reusable file templates and automate business processes. An example of this would be removing old unwanted content from your site automatically.
To achieve this you will learn about a variety of SharePoint features including content types, policies and in-place records management.

Topics Covered

Managed Metadata Service Information Management Policies
An Introduction to Content Types The Records Center
Create & Manage Content Types The Content Organizer
Content Type Settings Document IDs
Using Content Types in Apps In Place Records Management
The Content Type Hub
Deploying Content Types

Module 5: Adding and Configuring Apps

Apps are required to store information such as events, contacts and files in a site. SharePoint provides a selection of apps for different scenarios, all with the option to be customised for a specific business requirement. Apps can be broken down into Lists, Libraries and Market Place Apps.
In SharePoint 2016 lists serve as the structure for calendars, discussion boards, contacts, and tasks. This module explains the concept of lists, and then reviews popular options.
A document library is a location on a site where you can create, collect, update, and share files including Word, Excel, PowerPoint and PDF. We will show you the benefits of using a library and teach you how best to work with files in a library.
An introduction to on premises and SharePoint Marketplace apps is provided to show how to extend site functionality beyond what Microsoft has provided in the SharePoint 2016 platform.
Finally, this module provides an essential overview of the Microsoft products which are most commonly used in conjunction with SharePoint 2016 and discusses the advantages of each program when combined with SharePoint.

Topics Covered

Adding List & Library Apps Popular List & Library Templates
Managing List & Library Settings Add, Modify, Upload, and Delete Content in Apps
Create and Manage App Columns
Adding Site Columns Sort and Filter Content
Create and Manage Public Views Personal Views
Working with Document Sets Using Alerts in Apps
Creating App Templates Office 2016 Integration with
SharePoint Apps*
On Premises Apps
SharePoint Marketplace Apps

*Office Integration

Integration with Microsoft Office SharePoint Designer 2013
Co-Authoring InfoPath Designer 2013
Outlook 2016 OneDrive for Business

Module 6: Building Processes with Workflows

Workflows are a powerful efficiency tool which can be used to organise and track process driven tasks including approval processes. Workflows will be demonstrated using real world examples. You will be given the opportunity to build workflows and review workflow progress. Also covered is an introduction to Microsoft SharePoint Designer 2013 and third party workflow tools.

Topics Covered

An Introduction to Workflows Adding Workflows
Workflow Scenarios Removing Workflows
Creating Workflows Third Party Workflow Tools
Configuring Workflow Settings

 

Module 7: Customising Security

Security is an important element of any site. You will see instructor-led demonstrations of the best practises for adding and removing colleagues from your site and defining their level of access. As a site owner, you can customise permission levels. This means that you can create levels of access that are aligned with the responsibilities of your sites users. An example of this would be allowing a group of users the ability to upload content but not delete content.

Topics Covered

An Introduction to Security Creating Groups
Access Requests How Inheriting Security Works
Share Sites and Files Securing Apps, Folders, Files/Items
Approving Access Requests Managed Metadata Security
Creating Permission Levels OneDrive Security

 

 

Module 8: Communicating with Social Tools

This module covers a new and evolving culture change in the way that we work with business information. Social features are an engaging way for users to collaborate. The variety of social tools available to you is overwhelming. You will learn the differences between each of these tools and when to use them.

Topics Covered

An Introduction to Social Tools Community Sites
Updating your Profile Community Portal
Blog Sites Skype for Business
Newsfeeds

 

Module 9: Working with Search

SharePoint provides the ability to store vast amounts of content in a variety of locations. This module covers a set of tools which help you to efficiently locate the information you need.

Topics Covered

Searching in SharePoint 2016 How Search Works
Refinements Promoted Results
Search Criteria Search Web Parts
People Search How Can Search be Customised?

 

 

Module 10: Building Business Scenarios

During the class you have seen, discussed and tested many SharePoint components. Before you head home, now is your chance to connect these building blocks together and create an entire SharePoint site based on a real world scenario. This is an opportunity to test yourself and ask questions of your instructor.


This class is fully booked. Please contact sales@mindsharp.com or view our schedule for upcoming dates.