Duration: 1 day
Over many years, we have come to understand and love a suite of Microsoft products including products like Outlook and Excel; most of these products have been with us for over ten years and often make the work we do possible.
Office 365 has introduced a range of new products causing much excitement and more than a little confusion. This class will help you to understand two of these newer products, Office 365 Groups and Teams.
We cover the specific details of how to use Groups and Teams, while also looking at the bigger picture to help you understand how you might use them in the real world to improve the way you share files and communicate as a business.
Finally, we discuss the administration process for Groups and Teams, with a review of the management options including security and controlling who can use the tools.
Audience and Prerequisites: Students would benefit from attending the Rapid Upskill for Office 365 1 day course prior to attending this class.
MODULE 1 OFFICE 365 THE BIGGER PICTURE
MODULE 2 GETTING STARTED WITH GROUPS
MODULE 3 GETTING STARTED WITH TEAMS
MODULE 4 GROUPS VS TEAMS
MODULE 5 GROUP AND TEAM ADMINISTRATION
MODULE 1: OFFICE 365 THE BIGGER PICTURE
To provide context to the use and benefits of Office 365 Groups and Teams we need to start with a brief introduction to Office 365. Here we discuss the other major components of Office 365 including Mail, Skype for Business and SharePoint. By realizing the limits of these we can start to understand the benefits of Groups and Teams.
OVERVIEW OFFICE 365
OTHER COMMUNICATION TOOLS IN OFFICE 365
BROWSER, CLIENT AND MOBILE APPS
MODULE 2: GETTING STARTED WITH GROUPS
Now we look at Office 365 Groups in detail, everything from who can create them to daily usage scenarios and limitations. Groups can be accessed from Outlook or a web browser so we will demonstrate both.
WHAT IS A GROUP? DELETE A GROUP
CREATE A GROUP BROWSE GROUPS
USE GROUPS FROM OUTLOOK AND THE WEB BROWSERS GROUP MEMBERSHIP (JOIN AND LEAVE)
EMAIL A GROUP
FILES AND NOTEBOOK
MODULE 3: GETTING STARTED WITH TEAMS
Next we look at Teams in detail, again starting with how to create them and including specific usage scenarios. There is some overlap between Group and Teams so here we will focus on what is unique to Teams.
WHAT IS A TEAM? FILES
CREATE A NEW TEAM DELETE A TEAM
USE TEAMS FROM THE BROWSER AND CLIENT TOOLS
ACTIVITY AND CHAT
CHANNELS AND TABS
MODULE 4: GROUPS VS TEAMS
During modules two and three you have seen how to use Office 365 Groups and Teams, next we compare the two tools to help you decide when it is appropriate to use each, based on criteria such as the type or work being performed and the experience of the users involved.
BENEFIT OF OFFICE 365 GROUPS
BENEFIT OF TEAMS
BUSINESS SCENARIOS FOR COMPARISON
MODULE 5: GROUP AND TEAM ADMINISTRATION
Now that you have seen how Groups and Teams are used, the final thing you need to know is how to manage them. This will include how to delete and monitor using Office 365 management tools. We will also discuss how to configure the administration setting to ensure Groups and Teams are optimized for your company.
OFFICE 365 ADMIN
DELETE A GROUP
DELETE A TEAM